Effective Contract and Business Management with Smart Forms

Since EasySmartForms has been brought in, I have been able to see many ways it will improve our business. It will enable quantitative data to be produced once everyone starts using it properly, for later use in analysis of areas within the business.

EasySmartForms is a very good tool for office management. It helped us to go totally paperless and simplify the office work. Everyday work tasks are now easily managed.

Great experience from start to finish and the support along the way has been second to none. It has made my scheduling a hell of a lot easier and I like the ease of the functionality that has freed up a lot more time for me to be able to do other things.

The staff at EasySmartForms are approachable and responsive and a pleasure to work with. The in-built controls and the fact the software makes you compliant is excellent. Auditors can use the software and confirm that we as a company are complying.

Great company, great software. Control and visibility of jobs from cradle to grave. You get greater financial control through purchasing. Minimising of errors as checking is a simple, straightforward process. As a company, we were moving from a very "paper-heavy" filing system to a virtual software solution. EasySmartForms seemed like a good fit from the start and, fortunately, we haven't been let down. We have had teething issues, but the support has been fantastic. EasySmartForms have also taken on suggested changes and implemented them into the system.

We are now starting to see the benefits of the EasySmartForms system. It is great to have an electronic system that we can all access. Interdepartmentally, we can now see the data on a system rather than searching for manual files, ease of use. We are now able to see information as soon as it is received. 

EasySmartForms is really easy to use and does what it says – there are no hidden elements. The benefits we have gotten from using EasySmartForms is it centralises a number of different elements in one place so it becomes a portal of knowledge for the business. The support staff at EasySmartForms are always at the other end of the phone if you have any questions and they will go out of their way to help.

We have adopted EasySmartForms as our business operating system and added on the Virtual Yard to manage the asset lists. The systems are good value for money. The systems are easy to use. We have lots of staff as designated users for a wide range of applications. It does everything that we need it to do. 

We have enjoyed a close working relationship with EasySmartForms throughout our 15 year history. They have been agile and responsive whilst maintaining the integrity of their systems at all levels e.g. security and operational functionality. They are open to the change and challenges required by their clientele in an ever demanding environment.

EasySmartForms are a very proactive company; very easy to communicate with.

EasySmartForms is used across the company for supplier management, invoicing, for document compliance and recording all employee activity. We have integrated it with Sage which has meant we have saved time and there is now a lot less room for human error; it really has helped streamline procedures.One of the main selling points is that we have ISOs in three areas; health and safety, quality and environmental. The feedback we have from the auditors is that they are really impressed and like it a lot.It has been so useful that I have recommended the system to other people.

We use the EasySmartForms system for tracking the pipeline of opportunities and management reporting, so reporting what opportunities are out in the marketplace at that moment in time.The EasySmartForms system gives us an idea of what opportunities are likely going to be coming into tender so we can then manage the business; we know which tenders are coming in, what resources we are going to need for estimating and ultimately when the tenders are won, as well as what resources are out on site. I would definitely recommend EasySmartForms.

Within EasySmartForms we mainly use the CRM, work planning, and contracts modules which give us visibility of real time information about the business. We are provided with a dashboard of relevant business information and this allows us to make informed decisions that help with business strategy. We would certainly recommend EasySmartForms to others, and in fact we have already done so.

EasySmartForms has really benefitted how the company operates. The whole process is easier now. We have gone from 100% paper to 10% paper. We have gone from paper to tablets. What is really good is that all relevant documents with instructions are uploaded and available to view by both staff and clients. I would certainly recommend EasySmartForms. During a new business presentation, we demonstrated how we operate using EasySmartForms and both the directors of the prospective client were really impressed.

We use EasySmartForms to manage all of the leads and enquiries that come into our company. We also use it to monitor our tenders and our contracts. It has removed duplication from the business. We go into one system, rather than six different systems, put the information in once and it carries though across the whole system. People now know where to find things. I think that’s the biggest benefit we have from using EasySmartForms.